Congress Online
Questions and Answers
Here you find some typical questions to GLOBIT GmbH and our answers. If your question is not (sufficiently) covered, or if you are interested in a personal contact, please use our contact form.
To whom are the offers of GLOBIT - Global Information Technology GmbH addressed?
The services and products of GLOBIT GmbH are addressed to Professional Conference-, Congress- or Event Organisers, but also to non-profit organisations like Associations or Societies.
We offer consulting on the employment of adequate software solutions up to the adaption or development, user training and the full or partial supply of your Internet presence.
We need advice to find the best software components for our purpose, can GLOBIT help?
Yes, because of our many years' experience in the area of congress- and event management we will develop the ideal software concept to support your event / your Internet presence.
How come GLOBIT GmbH knows all the typical difficulties?
GLOBIT has supported numerous congresses of different size. This is why we know very well the typical operational procedures between the hosting association, the congress organizer and also the congress participants.
We have experience with the special demands of very large or very small congresses and can therefore consult you ideally, not only from the technical point of view.
How can we manage all tasks of event management with just one software system?
CO CONGRESS ONLINE® can support the improvement of efficiency and quality in the planning and handling of an event.
CO CONGRESS ONLINE® supports among others the preparational organisation (Identification of participant groups, events and schedule), the registration of participants and the handling of bookings (Hotel reservation, Supporting program).
Further, Marketing activities for sponsors and an administration interface for organisers are components of CO CONGRESS ONLINE®.
In this way, integrating CO CONGRESS ONLINE® in your Internet presence enables you to handle the various tasks during preparation, execution and wrap-up (e.g. compilation of statistics) with just one software system.
We are planning a congress for which several thousand abstracts are expected. Can your system handle such numbers?
CO CONGRESS ONLINE® is not limited in the number of abstracts to be processed. Congresses with more than 10,000 abstracts have already been carried out with CO CONGRESS ONLINE®.
Even the simultaneous access of a large number of participants via the Internet, as it often happens when e.g. abstract submission deadlines are approaching, is not a problem for GLOBIT's technical infrastructure.
Won't consulting and software adaption not markably raise my costs?
No, since the usage of an integrated information system, whis is tailored exactly to your needs, is much more cost-efficient than the combination of several single solutions and the resulting set-up and maintenance costs.
Further, your employees will be helped in working efficiently, i.e. time-saving, which creates available capacity - don't miss this chance!
Isn't the CO CONGRESS ONLINE Abstract Center too comlicated to use?
The functionalities / steps of abstract submission with the CO CONGRESS ONLINE® Abstract Center can be adjusted according to your specifications. A clearly structured step-by-step user guidance supports the author during the submission process.
Further, the Abstract Center offers textual help for each single step, so that submission is clearly not too complicated for the participants.
Up to the submission deadline, all submitted abstracts can be edited online.
Does the final program exist only electronically? Isn't this a disadvantage to a nice and handy printed copy?
The final program online is alway up-to date, since all changes to the program are entered directly into the CO CONGRESS ONLINE® database. This even applies to the time when the congress is already running.
A printed version of the program is available nevertheless, but due to the deadline for printing, last minute changes may be missing.
We have our own congress website, but would like to handle some issues, like participant registration, with CO CONGRESS ONLINE. How can this be done?
CO CONGRESS ONLINE® can be integrated as a module into an existing congress website.
According to your specification, we set up for example the registration and payment form and hand these over to you for integration in the website.
Are bookings with CO CONGRESS ONLINE secure for the user?
Yes, because all booking processes are handled via SSL-secured webpages. This prevents impostors from accessing the useres' private data.
Whom can the participants ask for help?
All GLOBIT staff members can provide information on the current congresses or offer help with technical questions.
Simply give as a call or use our contact form.
Equally, you can contact one of the offices of CPO HANSER SERVICE GmbH, where you will receive detailed information on congress registration, booking requests, etc. The email contact for each congress can be found in our section Current Congresses.
Couldn't one of my students set up a website for our association?
Of course this would be possible, but there are many advantages charging GLOBIT with the preparation of such an Internet presence. We know about the demands regards the content of a website for a scientific association and can therefore advise you concerning the design and structuring.
Further, GLOBIT has a technical infrastructure available that guarantees the availability of your website.
And finally, the employment of the Content Management System Typo3 supports the easy maintenance of your content. Thus, the timeliness and updating of your website are not dependant on a single person.
What does a scientific association need a website for in the first place?
Nowadays, the Internet presence is in a way the "figurehead" of every company, but also of scientific associations or events.
The website serves for promoting important information about the association, for informing about recent scientific developments, for bring forward the information exchange between scientists and other.
We will be happy to discuss with you the many possibilities your own homepage will offer for your association.
At what point of time can GLOBIT GmbH support me best?
If you are planning a conference or a congress, it is not unusual to contact us up to 1 1/2 years in advance, in order to clarify the general technical demands in first discussions. However, the CO CONGRESS ONLINE® system for example can also be employed on much more short notice.
If you are interested in GLOBIT building an Internet presence for you, simply contact us at any time and tell us about your ideas.
How can GLOBIT GmbH support us during our congress?
During the congress, GLOBIT staff members can be on site to offer technical support, for example with handing in the electronical presentations for the congress venue network.
Further, we offer the employment of an "Information system" which can display the current session information in each room or show newsworthy announcements for the participants on large information screens.
Whom can I contact?
All GLOBIT workers will be happy to inform you about our services anytime. In case you are especially interested in the CO CONGRESS ONLINE® system, you can directly contact